Privacy Policy

FinalApp Privacy Practices

Effective Date:

This Privacy Policy details how FinalApp collects, uses, and protects the information you share while automating your job search with our AI-powered autopilot.

Privacy Policy

This Privacy Policy describes how FinalApp, Inc., a Delaware corporation ("FinalApp," "we," "us," or "our"), collects, uses, discloses, and safeguards personal information when you access or use the FinalApp platform, including our website, mobile applications, browser extensions, AI agents, and related services (collectively, the "Service").

By accessing or using the Service, you acknowledge that you have read and understood this Privacy Policy.

1. Scope and Applicability

This Privacy Policy applies to personal information we collect from:

  • Visitors to our website;
  • Registered users of the Service;
  • Users who enable AI-assisted resume generation or automated job application features; and
  • Communications with our support or sales teams.

This Policy does not apply to third-party websites, job boards, or employer platforms that you access through the Service.

2. Information We Collect

A. Information You Provide Directly

We may collect personal information you voluntarily provide, including:

  • Account Information: Name, email address, username, password, authentication credentials.
  • Profile Information: Resumes, cover letters, employment history, education, skills, certifications, preferences.
  • Application Data: Job titles, employers, locations, job descriptions, submission instructions.
  • Billing Information: Payment method details (processed by third-party payment processors).
  • Communications: Messages, support tickets, feedback, survey responses.

B. Information Collected Automatically

When you use the Service, we may automatically collect:

  • Device and Usage Data: IP address, browser type, operating system, device identifiers, pages viewed, timestamps.
  • Log and Diagnostic Data: Error reports, system activity, performance metrics.
  • Cookies: Cookies, pixels, and similar tools used for authentication, analytics, and security.

Browser Extension Data

When you use the FinalApp browser extension, we may additionally collect:

  • Active Tab Information: The URL and title of your current browser tab to detect job postings and check for existing applications. This information is processed locally and is not transmitted to our servers unless you initiate a job tracking or application action.
  • Page Content: When you use the extension to track or queue a job, the content of the current page may be captured to extract job posting details (title, company, location, description). This capture occurs only when you explicitly initiate an action.
  • Authentication Tokens: Login credentials are stored locally in your browser's extension storage to maintain your session. Tokens are refreshed automatically and removed on logout.
  • Application Data Sync: The extension maintains a real-time connection to sync your application data, enabling you to view and manage applications directly from the extension.
  • Local Storage: The extension stores preferences, pending action state, and session data locally in Chrome's extension storage APIs. This data does not leave your browser unless you initiate an action.

C. Information from Third Parties

We may receive information from:

  • Job boards and employer platforms when submitting applications at your direction;
  • Third-party integrations you authorize (e.g., email, calendars);
  • Service providers that assist with analytics, fraud prevention, or account verification; and
  • Publicly available sources relevant to job matching or resume enrichment.

3. How We Use Personal Information

We use personal information to:

  • Provide, operate, and maintain the Service;
  • Generate AI-assisted resumes, cover letters, and related materials;
  • Submit job applications and communications at your direction;
  • Personalize user experience and job recommendations;
  • Monitor performance, detect fraud, and secure the platform;
  • Communicate with you regarding updates, billing, and support; and
  • Comply with legal obligations and enforce our Terms of Service.

4. AI Processing and Automated Features

FinalApp uses artificial intelligence technologies to assist with content generation and automated job applications. When you enable AI features:

  • Transmission: Portions of your resume, profile, and job-related information may be transmitted to third-party AI model providers solely to generate outputs requested by you.
  • Minimization: We apply data minimization practices, transmitting only what is reasonably necessary.
  • No Training: We do not permit third-party AI providers to use your personal information to train their models.
  • Review: AI-generated outputs may contain inaccuracies; you remain responsible for reviewing and approving materials.
  • Decisions: FinalApp does not make solely automated decisions that produce legal or similarly significant effects without user involvement.

5. Job Application Submissions and Employer Data Sharing

When you enable automated submissions:

  • We transmit your application materials and related information to employers, recruiters, and job boards at your direction.
  • Once submitted, those third parties process your information under their own privacy policies.
  • FinalApp does not control and is not responsible for employer or platform handling of your data after submission.

If you do not wish your information to be shared in this manner, do not enable automated submission features.

6. How We Share Personal Information

We may share personal information with:

  • Service Providers: Vendors that assist with hosting, cloud infrastructure, analytics, payment processing, email delivery, customer support, and security, subject to confidentiality obligations.
  • AI and Automation Providers: Third-party AI model providers that process data solely at our instruction to generate outputs requested by you.
  • Employers and Job Platforms: When you instruct us to submit applications or communications on your behalf.
  • Professional Advisors: Legal, accounting, and consulting professionals assisting with compliance and operations.
  • Legal and Regulatory Disclosures: When required by law or to protect rights, safety, or property.

We do not sell personal information.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to authenticate users, maintain sessions, analyze usage, improve performance, and prevent fraud. You can control cookies through your browser settings, though disabling cookies may limit functionality.

8. Data Retention

We retain personal information only for as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements. Retention periods vary by data category. We may retain aggregated or de-identified data for analytics and service improvement.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, or misuse. No system is completely secure, and we cannot guarantee absolute security.

10. Your Privacy Rights

Depending on your jurisdiction, you may have rights to:

  • Access personal information;
  • Correct inaccurate information;
  • Delete personal information;
  • Object to or restrict processing; and
  • Request data portability.

Requests may be submitted to support@finalapp.io. We may verify your identity before responding.

11. U.S. State Privacy Rights (California and Others)

Residents of California and certain other states may have additional rights under applicable law, including:

  • The right to know categories of personal information collected and disclosed;
  • The right to delete personal information;
  • The right to limit use of sensitive personal information;
  • The right to designate an authorized agent; and
  • The right not to be discriminated against for exercising privacy rights.

FinalApp does not sell or share personal information for cross-context behavioral advertising.

12. International Users

FinalApp is headquartered in the United States. If you access the Service from outside the U.S., your information may be transferred to and processed in the U.S. or other jurisdictions. Where required, we use appropriate safeguards such as Standard Contractual Clauses.

13. Children's Privacy

The Service is not directed to individuals under the age of 18, and we do not knowingly collect personal information from children.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Material changes will be posted with an updated effective date and, where appropriate, additional notice.

15. Contact Information

FinalApp, Inc. 131 Continental Dr Suite 305 Newark, DE 19713 US Email: support@finalapp.io